Our pricing structure and Terms and Conditions have been written from over 12 years experience providing mobile bar services.

In order for us to operate we have calculated breakeven figures according to the number of attending guests. This break even figure is represented in our minimum spend and  booking fees. 

The Minimum Spend over the bar for your event will be specified in your BOOKING CONFIRMATION FORM.

In order for us to protect our staff and business we have a few Ts&Cs please see below: 

By confirming receipt of our DRY HIRE Agreement You are entering into a legal contract with Us and confirming that you accept the following:

• You have paid the full amount of the balance due (and any damage deposit required) in advance of delivery of any equipment AND in advance of the final payment date stated on your invoice. 
• If loss or damage occurs to any of the equipment whilst in The Hirers’ possession, you agree to pay the full cost of replacement or repair of any lost or damaged items within 14 days of the end of the period of hire.
• You will ensure that all equipment is kept dry and is not left vulnerable (wet or extreme weather/ at risk of having food/drink spilt on or over it.)
• No refunds are applicable for any stock or equipment during or after your event, regardless to whether they have been used.
• Equipment is left in a secure and safe area at all times.
• The Hirer will ensure all equipment is returned clean and tidy - As it was left with the Hirer on Delivery.
• If any of the equipment is not available for collection by the end of the period of hire you agree to pay for the continued hire of the equipment at our published hire rates until the equipment is available for collection.
• If any of the equipment is not available for collection within 7 days of the end of the period of hire, you agree to pay the full cost of replacement within 14 days of the end of the period of hire.
• We reserve the right to keep the damage deposit if any of the terms & conditions of this Hire Agreement are broken.

For all CASH BARS the following stipulations apply:

• All bars must run for a minimum of 6 hours (unless previously agreed).
• There must clearly be the amount of drinking guests stated at the start of this proposal attending the event.
• The minimum spend must be met over the bar during the event.
• There must not be any other suppliers providing an alcohol or drinks related service. (Unless previously specified).
• Clients and guests are not permitted to supply their own alcohol, this includes table wines and welcome drinks. (Unless previously specified).
• In the cash of a Cash Bar, if the minimum spend is not met, the Client is liable to pay the shortfall within 7 days. 
  
• ​Please ensure there is adequate space and parking for the Melt Bars van to unload. 
• ​Please ensure we are situated on the ground floor, unless there is a large service lift available. Our bars are extremely heavy! 
  

If any of the above stipulations are questioned the client will be subject to charges in order to meet the agreed minimum spend.

For all COCKTAIL BARS the following stipulations apply:

• All payments must be made in advance of the Melt Bars team turning up at your event.
• We will calculate the Cocktails as they are consumed and let you know when we are nearing your allocation.
• No refunds or stock can be left in replacement of unconsumed cocktails. We will calculate consumption on our POS system. 
  
• The Melt Bars team have the right to refuse any intoxicated or underage individuals.  
• Our Cocktail Bar Services generally tend to last between 2-4 hours, depending on your guest numbers. 
  
• ​Please ensure there is adequate space and parking for the Melt Bars van to unload. 
  

FOR ALL OTHER EVENT AND BAR SERVICES: 

Location/Venue:

• The location of any bars and equipment must be sheltered from the elements, either in a building or temporary structure. (If necessary we can provide a shelter - this must be discussed prior to arrival).
• The floor of equipment location must be as flat as possible, if there will be uneven ground this must be stipulated prior to our arrival. 
• There must be a clear and accessible route to the bar location.
• Access must be granted to the site as per the agreement.
• Adequate electricity supply must be provided - this will be requested in the planning stages.
• A fresh drinking water source must be provided within 20m of the bar location.
• Amenities for our staff must be provided, this includes toilets and running water facilities upon arrival.

Electrical Products:

• All electrical equipment will be supplied with up to date PAT testing.
• If dry hiring equipment, do not attempt to repair any electrical equipment, call us immediately: 07800517088

Losses or Damages:

• Any lost or damaged equipment will be charged for at replacement costs.
• Our count is final on returned items.
• Please check over all equipment on delivery and notify a member of Melt staff immediately if you believe anything is incorrect/damaged. 

Responsibilities:

• Melt Productions / Melt Bars will take full responsibility for any equipment when delivering a Cash Bar service.
• In the case of Dry Hire equipment once delivery has been made, ALL responsibilities are with The Hirer - this includes all licensing activities, insurances, Health and Safety, Fire and enforcing the safe consumption of alcohol. 

Payment Terms:

• Invoices are to be paid upon presentation within the time frame stipulated. 
• Any changes to event details such as location, guest numbers, event date and timings once booking has been made we reserve the right to make additional charges.
• Bookings are only confirmed once payment has been received and funds have cleared. 
• All prices stated are subject to change and availability.
• In the cash of a Cash Bar, if the minimum spend is not met, the Client is liable to pay the shortfall within 7 days. 
• Melt Bars is part of the Melt Productions umbrella organisation - All payments will be managed through Melt Productions.

Insurance and licensing:

• With our Cash Bar services, all licenses will be applied for by the individual bar manager using their personal license and it is up to the on duty bar manager to enforce the under 25 rule and all licensing initiatives as outlined in the Licensing Act 2003. This is NOT applicable for Dry Hire services. 
• £5 million public liability is held with Melt Productions and covers all Melt Bars events in which a Manager from Melt is present. 

Refund & Cancellation Policy: 

• In the event of cancellation by the Client up to 12 months prior to event = 50% refund. Outside of this time frame there will be no refunds.
• Throughout 2022 Melt Productions / Melt Bars will offer up to two free date amends should you need to postpone your event to a later date due to COVID rules and restrictions. 
• It is your responsibility to ensure you have the correct Event Insurance in place. Melt Productions // Melt Bars will not take any liability for any clients’ loss or damages.
• We will not pay any loss, liability, cost or expense of whatever nature directly or indirectly arising out of contributed to by or resulting from coronavirus disease (COVID-19), severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2), or any mutation or variation thereof.
• This also applies to any refund application, loss, cost or expense of whatever nature directly or indirectly arising out of, contributed to by or resulting from:

(i) any fear or threat (whether actual or perceived) of; 
or
(ii) any action taken in controlling, preventing, suppressing or in any way relating to any outbreak of; coronavirus disease (COVID-19), severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2), or any mutation or variation thereof. We will not pay any costs you incur in submitting or providing evidence to support your refund application.

For our full H&S policy and General Risk Assessments of Melt Productions and related production details please enquire.